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Maritime Logistics Community News : Autumn 2010
26 NAVY SUPPLY NEWSLETTER AUTUMN 2010 The following diagram provides the context in which MILIS Go-Live will occur: What you need to know Training. Go-Live MILIS training has commenced. This will involve training all personnel (including deploying SDSS users) in the MILIS profiles that they will use at Go-Live. Training for Navy is being centrally managed at DNLogRS, with FLSE OICs consulted to ensure that all staff will be trained. Sustainment training commences in June, for personnel posting to jobs that will require MILIS access after July. If you are a current SDSS user, and will use MILIS, or will need access to MILIS to perform new functions, such as stocktaking, you should contact your supporting FLSE Stores Accounting Officer or SDSS LSA to ensure that you are scheduled for training. Data Quality. It is essential that the data in SDSS be as accurate as possible for the transition to MILIS, both to ensure the success of the transfer, and so that errors are corrected rather than being carried forward. The Data Quality Working Group, including LOGSPO, the Project team, and the Navy Compliance and Assurance Framework team, have been investigating errors in SDSS and sending out Quality Management Plans to correct them. A common example has been purchase orders raised in DMO Districts with a Defence Cost Centre Code. If you are an SDSS user, you need to be extra vigilant that transactions are entered correctly, as each error will have to be manually reconciled during the data cutover and could delay Go-Live. Business Freeze. Due to the complexity of migrating Fixed Asset Register (FAR) and other data into MILIS, some transactions will be frozen in SDSS 30 days prior to Go-Live. These include anything that will change the net balance of the FAR, such Disposal of Fixed Assets. In the event that a disposal needs to be recorded because a Fixed Asset is lost, SDSS users should inform LOGSPO, who will manage the transaction. Transactions made in SLIMS that change the FAR balance will be isolated at the DLDIP, converted to SLIMS/ MILIS format, and held for application to MILIS after Go-Live. DNSDC and JLU-W. To ensure that there are no incomplete transactions in SDSS at Go-Live (such as where an item has been issued to a customer but not yet receipted), DNSDC Moorebank will be processing only Priority 1 and 2 Demands in June. Arrangements for JLU-W will be advised separately. Navy units should plan their storing and replenishment schedules accordingly, and liaise closely with their provider to ensure the best possible service delivery during the period. Interface Outage and Downtime Procedures. As part of the cutover of data and conversion from SDSS to MILIS, there will also be an Interface Outage. For SLIMS users, the following DLDIP outage timeline will apply: • Friday 25 June: last outbound DLDIP to send data to SDSS. From this point, SLIMS users should not conduct any end of period routines until directed. • Monday 28/Tuesday 29 June: last incoming DLDIP with information from SDSS in response to Friday's transmission. SLIMS users should perform a 117 apply and update only, remembering that no end of day, week, month, etc routines are to be performed. • Wednesday 7 July: LOGSPO will release a signal detailing procedures to convert SLIMS from the SDSS to the MILIS version. SLIMS users are to follow the directions of the signal, then run end of period routines, then proceed with business as usual. The DTP program will also need to be upgraded to interface to MILIS. This will occur during the business outage, and will require site visits to update servers and PDETS. Business Re-Start. The Go-Live event will be controlled from a Command Centre in Canberra. As MILIS is gradually made available on 5 July to the National Support Base and up to 7 July for Deployed Users and as Interfaces come on line, the Command Centre will monitor its success, and will be seeking feedback from users. Further information regarding feedback procedures will be provided by the Command Centre in due course. Further information Comprehensive information about MILIS, including training, timelines and the business outage, can be found on the JP2077 Ph2B.1 website at http://intranet.defence.gov.au/dmoweb/sites/JP2077 The Navy MILS Implementation Plan was released to FLSE OICs on 30 March, and is also available on request to LCDR Samantha Woods, SO Systems at DNLogRS. MILIS Go-Live -- What do you need to know? SDSS will close down 30 June 2010, to be replaced by MILIS on 5 July. MILIS will provide a broader functionality than SDSS, including linking to ROMAN, providing a Maintenance Work Planner tool, and management of stocktaking within MILIS rather than SRS. BY LCDR SAMANTHA WOODS, RAN