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Maritime Logistics Community News : Summer 2011
55 NAVY SUPPLY NEWSLETTER SUMMER 2011 The COTS supply chain will facilitate a cross docking delivery process where contracted COTS items are delivered direct to units via selected distribution points. COTS items will be direct vendor delivered to HMA Ships within three working days for urgent deliveries and within five working days for standard deliveries. The Rollout. The rollout of the COTS project to ships working with the Ship’s Logistic Inventory Management System (SLIMS) commenced in October 2010 and has been successfully received by all but three ships. Units have been particularly pleased with the reliable delivery service of items from Blackwoods’ Australia-wide branches within the five day lead time stated in the Standing Offer. Product Selection. Better product selection provided through graphic interface, user friendly search functionality by NATO Stock Number, Part Number, and generic search. Product Lines. The COTS items available include, but may not be limited to the following: Engineering hardware supplies; cleaning equipment and supplies; electronic hardware supplies and welding equipment. There are currently 7,000 Commonwealth identified line items. Online Access. The online access allows Fleet Units to check stock availability prior to processing an order. If an item is unavailable, ship’s staff have a choice of placing items on back-order, demanding smaller quantities, or demanding suitable alternatives. COTS Catalogue Disk. If internet access is temporarily unavailable while at sea, Naval Stores staff can search for items using the ‘off line’ search function in the COTS Catalogue Disk. Communication. The email communication between Fleet Units, NIPO and Blackwoods provides order confirmation, advice if unable to supply within time frame, and offering of alternatives with same fit, form and function. Flexibility. COTS items can be ordered from different locations for collection of stock at a nominated port when sailing. Accountability and Cost Savings. A monthly excel report is emailed to the nominated delegate (usually the Stores Accounting Officer and Deputy Supply Officer) for each Fleet Unit, outlining the starting budget, monthly spend details and budget remaining. This allows Naval Stores staff and Supply Officers to monitor departmental and whole of ship spending and usage and to hold these departments accountable for poor item management. A combined monthly report for all ships is sent to Fleet Logistics Support and NIPO. Conclusion. I would like to add that in the 27 years I have been involved in procurement for Navy, the COTS project has provided the greatest step forward for satisfying Fleet Unit’s stores requirements. The project is still in its early stages and the support it is providing capability can only strengthen. Update of COTS project Sometimes you’ve just got to rely on your partner... We do our job, so that you can do yours. Proud to be a strategic Defence Supply Partner BY MR PETER KINROSS STRATEGIC PROCUREMENT NAVAL INVENTORY PROCUREMENT OFFICE (NIPO) The aim of the project is to provide an e-supply chain solution which will improve sustainment and enhance business systems/processes with respect to the supply of Commercial Off The Shelf (COTS) items to HMA Ships and other Defence Units.