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Maritime Logistics Community News : Autumn 2013
22 MARITIME LOGISTICS COMMUNITY NEWSLETTER SUMMER 2012/AUTUMN 2013 BY MS DONNA KEAN TRAINING AUTHORITY -- MARITIME LOGISTICS & HEALTH -- STRATEGIC ANALYST A new way of doing business --PQ/CQ Board Format Trial For many years Junior Officers have walked/marched a familiar path towards their Charge Board, and more recently their Primary Qualification Board, with the noble aspiration of achieving a significant career milestone, a higher pay grade and the chance at promotion. Throughout this period, the Board format has remained basically the same although the expectations and responsibilities of the Maritime Logistics Officer have changed significantly. Gone is the 'Cash O' with their Public Monies account and safe full of cash on sailing for 'up top', replaced by the Materiel Officer and the expectation of greater involvement in the materiel sustainability of their ship. Following on from this is the possibly in the not too distant future that, with the advent of Corporate Governance, there will be further development in the Maritime Logistics Officer role to meet the increased expectation and accountability requirements. Therefore, it was time to review the Board format and analyse whether industry best practice is a more viable option to allow Junior Officers the ability to better display their capabilities to their respective Board Memberships and convince them that they were ready to perform the next role in their career. Proposed Format The proposed format will be trialled in early 2013 and will mirror a two- hour "job interview" style system: a. Knowledge Assessment. Section One (first hour) -- the candidate must answer very detailed scenario-based questions that cover more than one area of expertise in order to display technical, operational or strategic knowledge. No more than five questions will be asked, due to the depth and breadth of coverage that will be required by the Chairperson to prove competence. Remembering, of course, that the officer's performance is being assessed by their Supply Officers and Commanding Officers. b. First Checkpoint. Section Two (break) -- the candidate takes a break whilst the Board discusses the candidate's answers from Section One, in order to determine the following: • Continue. If the candidate has displayed the required knowledge they will commence Section 3 after the break. • Resit. If the candidate is deemed not ready to conduct Section Three, the Board informs the candidate and the OIC-SS provides a verbal brief to the candidate on their shortcomings at a separate time pending schedules, but not more than one week from the board. It will be the candidate's prerogative if their Supply Officer is invited to the formal debrief. Importantly, the Chairperson will forward a detailed written brief to the candidate's Supply Officer informing them on areas of weakness and a proposed training plan. c. Behavioural-based Assessment. Section Three (second hour) -- the candidate must answer behavioural-based questions where the candidate must demonstrate to the Board Members what they did onboard their ship to improve the productivity of the Department and/ or Ship, or how they influenced a member of the Command team to achieve a common goal [noting these are only example of the type of questions in this section]. This section is the candidate's opportunity to display capabilities that may not have been demonstrated in the first section, but are still of value to the Navy. d. Second Checkpoint. Section Four (brief) - the candidate takes a break whilst the Board discusses the candidates answers from Section Three and where their strengths lie based on the answers provided. If the candidate is deemed proficient, the Board informs them of their success at passing the board. The candidate is then debriefed on any shortcomings that were noted during the board that can help the candidate improve their overall professional development. The Chairperson provides a written brief to ADDNCM (ML&H) on the strengths of the candidate to assist in future supersession planning. Board Membership. It is intended that the current membership of three Charge Qualified Maritime Logistics Officers will change to two Charge Qualified Maritime Logistics Officers and one Charge Qualified Engineer, Aviation or Warfare Officer for the trial; with a preference for Engineering. Record the Board. The board will be voice recorded to give the OIC -- MLS greater ability to go back and assess the short comings of the candidate and also provide better feedback to the candidate, during their debrief appointment, by replaying to them where they went wrong. Training. Due to the significant divergence from the previous format, the Maritime Logistics School will be providing training to trial volunteers and Board Members to ensure appropriate preparation techniques are employed. Volunteer Candidates To ensure transparent and considered feedback on the trial, the Maritime Logistics School is looking for volunteer candidates that have completed their PQ or CQ Board in the last 12 months. The time restriction is to ensure comparison analysis between the two formats will not be tainted by memory lapses. Importantly, any data captured during the trial will not be used beyond the assessment of the viability of this trial. So, if you satisfy the requirements and can be available for board preparation workshops in March 2013, please contact the trial supervisor, Donna Kean, on the Faculty email address Maritime.LogisticsTraining@ defence.gov.au. Conclusion Once the trial has been conducted and feedback from the volunteer candidates and Board Members has been analysed and assessed, a formal request to change the format and relevant policy will be submitted for discussion and approval; so keep an eye out for further information as it comes to light.