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Maritime Logistics Community News : Autumn 2013
32 MARITIME LOGISTICS COMMUNITY NEWSLETTER SUMMER 2012/AUTUMN 2013 BY LEUT LARA GRATION, RAN The aim of an IS is to provide short (five to ten minutes in duration), easily accessible refresher training to personnel on a broad range of topics and tasks. To that end, we are calling for all budding producers and/or screenwriters to have a go at putting together a script and storyboard that may be featured as an IS on the MLHF website. MLHF are utilising a format called Accordant that enables both visual and audio information to be provided in a simple format. The software allows PPT slides or VDO content to be shown separately or together, and also provides voiceover and links to policy and/or other documents. Examples can be found at http://intranet.defence.gov.au/navyweb/sites/BSN_Fac/comweb. asp?page=174622&Title=MWS%20Information%20Sessions or http://intranet.defence.gov.au/navyweb/sites/TS_Faculty/comweb. asp?page=12643&Title=Flexible%20Learning Having recently been involved in the production of IS for AIU Custodian and another for CDI Management (expected to be available on the MLHF website in December), I can assure you that writing a script and the accompanying storyboard is quite easy, even for those who were not gifted with an artistic gene. It can be accomplished in three easy steps: choose a topic, write a script and draw a storyboard. STEP 1 – Think of a task, job or topic that you believe would be handy to have a quick refresher/guide on. The best topics are those that you yourself have needed a refresher on when you have returned to sea/ shore after being away for a posting or two. The topics do not have to be complex. The most useful topics usually cover the tasks that people often do incorrectly or jobs that people often forget the correct process or procedure for completing them. Maybe you have recently completed a course at MLHF and would have liked a refresher on a specific topic prior to attending – that thought maybe the perfect candidate for an IS! STEP 2 – Once you have your chosen your topic, you need to put pen to paper (or fingers to keyboard) and develop a script. The script is basically the audio content, which needs to detail the exact wording for the voiceover to the visual content. I have found that constructing the PPT slides that will accompany the script first, makes writing the script easier. The PPT slides need to succinctly describe the key points and/or policy for the topic or task that the IS is describing. Once you have the PPT slides, the script can be built around them, expanding on the PPT slides and ensuring the topic is fully covered. The PPT slides need to include references to the policy, but the script should not be an exact replica of the policy wording (zzzzzzzzz!). The following is an extract from the script for the AIU Custodian IS: ‘As a custodian of an AIU you have many responsibilities, which are listed in the Navy Supply Chain Supplement. A copy of this can be obtained from Naval Stores or online.’ STEP 3 – Next comes the fun part. With your completed script and PPT slides in hand, sit down with some blank paper (preferably A3, but A4 will suffice) and some coloured pens and outline the storyboard. When thinking of a storyboard, imagine a cartoon strip that can visually illustrate what the script and PPT slides describe. Keep it simple. Stick figures are more than adequate. The storyboard can include still photos, drawings, animation, forms, computer screen shots and VDO. Use whatever medium you think will best support the topic and keep people interested and include this on the storyboard. One of the easiest ways to construct a storyboard is to attach the PPT slides separately on the blank paper and then draw a picture of an action that portrays the information on the PPT slide. If you feel your artistic skills are not sufficient to even draw stick figures, a short description of the photos, VDO footage or animation you feel best describes the PPT slide can be used. For example, the illustration at the top of the next page was part of the first storyboard constructed for the AIU Custodian IS. So challenge yourself and submit your script and storyboard to MLHF for consideration for future MLHF IS. You are in the best position to know the topics and processes in your category that are in most need of IS and can become easily available refresher training. All contributors to selected scripts will be acknowledged in the ‘credits’. So get your name ‘up in lights’ and submit your scripts to: Maritime.LogisticsTraining@defence.gov.au or mail to Maritime Logistics and Health Faculty, C/- LEUT L Gration, HMAS Cerberus, Westernport VIC 3920. If you only get to step one and have a good idea, but are unable to progress the idea further, do not let it go to waste. Send all ideas for IS topics to the above email address, with or without a script. All ideas will be reviewed and considered. So get involved and help us improve the training that MLHF can deliver to you. Lights, Camera, Action! Have you ever thought of making your own movie? Maritime Logistics and Health Faculty (MLHF) are in the process of putting together short Information Sessions (IS) to assist MLHF personnel further their training. Continued next page ... Sutherland Instrument Service Co. Pty Ltd ContraCtors to Dept of DefenCe REPAIR CALIBRATION SALES OF INDUSTRIAL MARINE SCIENTIFIC INSTRUMENTATION - RELIEF AND SOLENOID VALVES - PRESSURE - TRANSDUCERS - TEMPERATURE TACHOMETERS - BAROMETERS - ELECTRICAL METERS VALVES - FUEL TEST EQUIPMENT - ETC. 92 Karimbla Rd. Miranda NSW 2228 Ph: (02) 9525 1899 Fax: (02) 9525 8129 www.suth-inst.com.au